For RICS-regulated UK surveying firmsProve your firm uses AI responsibly, without a compliance team.
The RICS AI standard asks you to show how your firm uses AI and keep the record behind it. With guardbook, that record builds in a few minutes as you work, so the evidence is ready whenever you’re asked.
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ProcessHow it works
Set up once, keep the record as you work, and hand over the evidence when someone asks.
Set upGet your AI governance in place
Answer questions about your firm and pick your tools from our catalogue. You leave with an AI policy, a tool register and a starting risk register.
Everything the RICS AI standard asks for, evidenced in one place
- Governance
What has your firm decided, and where’s it written down?
Your materiality determination and AI policy, recorded and always current.
- Use
Which tools are actually in use, and who’s logged them?
Every AI tool your firm relies on, registered with vendor and data-handling detail, not running unlogged.
- Accountability
Who’s responsible, and what did they sign off?
A timestamped human decision behind every AI-assisted output. No exceptions.
- Risk
What could go wrong, and who’s tracking it?
Risks and safeguards logged per tool, rated, and tracked to closure.
- Documentation
What can you show a client or assessor on request?
Your signed AI policy and full audit trail, ready to export.
Everything the RICS AI standard asks for, evidenced in one place
What has your firm decided, and where’s it written down?
Your materiality determination and AI policy, recorded and always current.
Tool catalogueBuilt around the AI tools your firm already uses
Whatever your team has adopted, guardbook helps you govern it. Our catalogue covers 100+ AI and business tools UK surveying firms use today, so registering a tool takes seconds, not a form-filling exercise.
Who asksThe day someone asks, the record is already there
Questions about your firm’s AI use can come from several directions. Each one wants the same answer: what you used, what for, and who checked it.
A client complaint
A client queries a report and asks whether AI was involved. You can show the tool, the reviewer and their decision.
Insurer questions
Your PI insurer asks how you manage AI risk at renewal. Your policy, risk register and oversight log answer it in one export.
A tender
A bid asks for your AI governance arrangements. Your signed policy and evidence pack are ready to attach.
A regulatory review
RICS reviews your firm. Your records are already organised by clause for the assessor.
Why it holds upA record that stands up to scrutiny
An assessor or insurer will ask how the record was made.
Here is what sits behind it.
Mapped to the standard
Your records are organised by the clauses of the RICS standard, so an assessor can check them clause by clause.
Append-only audit trail
Sign-offs, exports and changes are logged with a timestamp. The trail is append-only, so a later change shows as a new entry and the original stays.
Standard wording, your answers
Your policy is built from standard wording and your firm’s own answers. The same answers give the same policy every time.
UK data, kept separate
Your data is stored in the UK. Only your firm can see your firm’s records.
Why guardbook?
You can’t create the record later. A decision has to be recorded when it’s made, just as you photograph damp on the day of the inspection, not after completion.
Built on the standard. Every task links to the clause behind it, so you can see what each record covers.
A few minutes at a time. The record builds as you work, so there’s no catch-up project before a review.
One product for every firm. A sole practitioner gets the same product as a firm of thirty.
Records stored in the UK. Timestamped and append-only.
PricingOne product, priced by firm size
Every firm gets the full product. The price depends on how many of you there are and how many logins you need.
For firms of 31 or more, we’ll size it with you and confirm your price.
1 login included, then £9/month each
30-day free trial on every plan. We take card details at sign-up but charge nothing until day 30, and you can cancel any time before then. Training and the evidence pack unlock once your first payment goes through.
Every firm gets everything
Sole practitioner or thirty-strong, it’s the same product.
FAQsYour question, our answer
The questions surveyors ask us most.
RICS’s standard on the responsible use of artificial intelligence in surveying practice sets out what regulated firms must do to govern how they use AI. We built guardbook directly around it, clause by clause.
Ready to make your AI use auditable?
Start a free trial and see how guardbook maps onto the way your firm works.
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